For city clerks, IT, and records teams

We help cities do more with their Legistar data.

At GovData Consulting, we specialize in data conversions, migrations, integrations, public portals, and AI-powered transparency for Legistar cities and other legislative systems. Our work is led by the original architect of the Legistar database, so we deliver clarity and accuracy without guesswork. We also help cities respond to ADA and web accessibility requirements, including strategies to avoid or reduce large, surprise PDF remediation bills while keeping information public.

High-fidelity conversions & migrations Modern public portals & visualizations AI summaries & natural-language search ADA/WCAG strategy & PDF risk reduction
Talk to us about your Legistar data See what we can help with

Designed around city clerk reality: tight timelines, zero data loss, and clear explanations your council and IT can trust. If you’re being told you must remediate thousands of PDFs, we can propose alternatives and a practical plan.

What we do

Services tailored to Legistar cities

Whether you are staying on Legistar, preparing an RFP, or moving away entirely, we help you protect your record, improve your public experience, stay ahead of accessibility risk, and unlock new capabilities from the data you already own.

Data conversions

High-fidelity Legistar exports

We extract and normalize your complete legislative history-accurately and verifiably.

  • Every meeting, file, motion, vote, and attachment
  • Preserved relationships and cross-links
  • Ready for new systems, archives, or analytics
Migrations

Moves to new legislative systems

When you switch platforms, we make sure nothing is lost in translation.

  • Source-to-target mapping done by schema insiders
  • Test loads and reconciliation reports
  • No “read-only Legistar server for five years” required
Integrations

Modern APIs & data feeds

We turn Legistar into a clean, understandable data source for your IT and civic-tech partners.

  • REST/JSON endpoints over your existing data
  • Feeds into websites, dashboards, and archives
  • Support for open data and transparency initiatives
Public portal

New citizen-facing experiences

We design modern, mobile-first public views over your Legistar content that are accessibility-first instead of PDF-first.

  • Searchable, thumb-friendly meeting and file pages
  • Video sync and inline document previews
  • City-branded interfaces that feel first-party
  • Attendance and voting dashboards
  • Timelines for key topics and ordinances
  • Exportable visuals for reports and retreats
  • Designed to reduce reliance on legacy PDFs and lower remediation spend
AI & search

AI-powered transparency & summaries

We layer responsible AI on top of your official record-never instead of it.

  • Meeting and agenda summaries grounded in your minutes
  • Natural-language search over files, topics, and districts
  • Voting patterns and attendance highlights for council and public
Accessibility

ADA, WCAG & PDF remediation strategy

Many cities are being pushed toward expensive PDF remediation projects. We help you step back and design a plan that fixes the problem without shutting off public access.

  • Assessment of your current portal, PDFs, and risk
  • Prioritized roadmap: what to remediate, retire, or rebuild in HTML
  • Strategies to reduce ongoing per-page remediation costs
  • Implementation support alongside your IT staff and vendors
Who we help

Built around the city clerk’s reality

Our work is grounded in how clerk and records offices actually function: busy agendas, limited IT bandwidth, and high expectations from council and the public.

  • Cities planning to migrate away from Legistar
  • Cities needing a complete, trustworthy Legistar export
  • Cities struggling with an outdated public portal
  • Cities being told they must remediate thousands of PDFs and want options
  • Cities exploring AI but unsure where to start safely
  • Cities preparing RFPs and needing expert guidance on data
From Our Clients

“Darius is the only person on the planet who really understands the Legistar system and its complicated database.”

Every Clerk
Any Town

Get in touch

Let’s make your Legistar data work harder for you

Share where you are in your journey-renewing Legistar, exploring alternatives, or planning a full migration-and we’ll propose a path that protects your record and improves your public experience. If you’re facing pressure around ADA/PDF accessibility, we can review your current setup and outline a concrete, affordable plan to fix it.

Start a conversation

Send us an e-mail first. Then, we can schedule a short discovery call focused on your current Legistar environment, goals, deadlines, and any accessibility or PDF remediation concerns. From there, we can scope a clear, fixed-fee engagement if it’s a good fit.

Contact
Organization: GovData Consulting
Principal: Darius Tajanko, Original Legistar Architect
Email: info@govdataconsulting.com
Phone: (312) 767-4004

Prefer something in writing first? We’re happy to review RFP drafts, export samples, accessibility findings, or previous migration reports and provide an honest assessment.

What you can expect

How we work with clerk & IT teams

We treat your legislative record as critical infrastructure-not just rows in a database.

  • Clear timelines that respect meeting cycles and elections
  • Documented processes and reconciliation reports
  • Plain-language explanations for council and leadership
  • Flexible collaboration with your IT staff and vendors